Privacy Policy

Phase (“we,” “our,” or “the app”) is a coach-led nutrition tracking application. This policy explains what information we collect, how we use it, and the choices you have. By creating an account, you agree to this policy.

Information We Collect

• Account information: name, email address, and password (stored as a salted hash — we never store or have access to your plaintext password).
• Nutrition data: food entries you log, including calories, protein, carbs, and fat, along with the date and time logged.
• Body metrics: weight, submitted through weekly check-ins, along with optional energy-level and adherence-feeling ratings.
• Coach/client relationship data: if you’re a client, your assigned coach can see your logged food, weight, and check-in history. If you’re a coach, your certification and specialty (if provided) are visible to your clients.
• Camera access: used only when you choose to scan a nutrition label. We do not save photos or video in your account. A label scan sends that one photo for reading (see below) and keeps only the nutrition values you confirm.

How We Use Your Information

We use your information solely to operate the app:

• Calculating and displaying your macro adherence score
• Letting your coach monitor your progress and adjust your nutrition targets
• Looking up nutrition facts for foods you search for or scan, via the USDA FoodData Central API (see below)
• Authenticating your account and keeping you signed in

We do not use your data for advertising, and we do not sell your data to anyone.

Third-Party Services

When you search for a food, the search text is sent to the USDA FoodData Central API (a US government nutrition database) to retrieve nutrition facts. No personal account information is sent as part of that request. Our infrastructure providers (database hosting and application hosting) process data on our behalf under standard hosting agreements, but do not use your data for their own purposes.

When you scan a nutrition label, the photo you take is sent to Anthropic (an AI company) so its model can read the numbers printed on the label. We send only that photo, not your name or account details, and we do not keep the photo ourselves. Anthropic handles it under its own API terms and privacy policy.

Data Storage & Security

Your data is stored in an encrypted PostgreSQL database. Passwords are hashed using bcrypt and are never stored in plaintext. We take reasonable technical measures to protect your data, but no method of electronic storage is 100% secure, and we cannot guarantee absolute security.

Your Choices

You can review and edit your account information from within the app at any time. You can permanently delete your account and all associated data yourself: open the Me tab and tap Delete account (steps are also on our account deletion page). Deletion happens immediately. To request a copy of your data, or if you can’t get into the app, contact us at support@phasefitness.app. We will process those requests within 30 days.

Children’s Privacy

Phase is not directed at, and we do not knowingly collect information from, children under the age of 16. If you believe a child has provided us with personal information, contact us and we will delete it.

Changes to This Policy

We may update this policy from time to time. We’ll update the “Last updated” date above when we do. Continued use of the app after changes take effect constitutes acceptance of the revised policy.

Contact Us

Questions about this policy or your data? Email us at support@phasefitness.app.